Preferred Skills:
Project Coordination & Time Management: Proven ability to plan, schedule, and track multiple concurrent tasks and meetings and ensuring deadlines and deliverables are consistently met across multiple time-zones.
Communication & Interpersonal Skills: Strong written and verbal communication skills to coordinate and communicate effectively with internal teams, partners and external stakeholders and those of different cultures.
Tech-Savvy & Systems-Oriented: Proficiency with and willingness to self-learn productivity, knowledge management and emerging AI tools.
Attention to Detail & Organizational Excellence: High degree of accuracy in work produced and extremely well organized.
Marketing & Content Support Experience: Familiarity with content creation, social media management (e.g., LinkedIn, Twitter), and website updates using CMS platforms (Wix), supporting RoBIM’s marketing and business development efforts.
The Career Opportunity
RoBIM is seeking to hire a part-time Project Administrator & Coordinator to join our team (this is expected to evolve into a full-time role). This individual will be responsible for the smooth operation of business and administrative activities, coordinating internal projects, managing schedules, and ensuring project deliverables are completed on time and within budget. This is a multi-faceted role and there be opportunities to grow into new operating roles within the company.
Reporting to the Chief Executive Officer, the Project Administrator & Coordinator will be responsible for:
Project, Partner Team Coordination/Tracking:
Set up, assist with planning and coordination of meetings while keeping project and meeting calendars up to date.
Track company projects and break projects into tasks, create workflows, monitor deadlines, generate documentation and maintain compliance regulations.
Support the preparation of presentations, reports, and project summaries for internal and external audiences
Operations Support & Management:
Ensure smooth day-to-day business functions taking on tasks that support the entire RoBIM team including executive support, customer support and stakeholder communications.
Maintain centralized records and repositories for project documents, internal processes and systems (i.e Notion) and knowledge assets.
Administrative Support:
Administrative duties and other tasks as directed including basic accounting, information gathering, file management, scheduling, travel, expense reporting, etc.
Support onboarding of new team members by coordinating schedules, setting up tools, and facilitating initial documentation.
Marketing & Business Development Support:
Marketing content development plus monitoring and updating website and other social media accounts.
About You
The Basics
Are able to legally work in Canada.
You can travel to and from our fabrication facility in Nisku, Alberta.
Have relevant business work experience.
A track record with at least 2 - 3 years in a related role, demonstrating competence and growth.
Bonus points if you have knowledge and experience in any of the following areas:
- Work in a technology startup environment
- Construction industry
- Marketing content development or graphic design
The Specifics
Skills & Qualifications:
Our ideal candidate brings to the organization:
Strong Organizational and Communication Skills: Effective written and oral communication skills are essential in this role.
Project Support & Administration Experience: A familiarity with working with companies developing new technologies.
Startup/Scale Up Experience: While not mandatory, experience working in a fast-growing enterprise would be an asset.
Team Skills: Ability to work in a dynamic operating environment and especially with technical experts.
Opportunities for advancement:
RoBIM has rapid growth plans which will create substantial learning and career advancement opportunities for the successful candidate.
Non-Technical Skills:
Our Company expects the following non-technical skills from all of our team members:
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Innovative: Ability to translate an idea into business reality by embracing a hands-on, systems thinking approach to problem-solving and actively participating in all aspects of development within our start-up environment.
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Adaptability: Demonstrates flexibility and adaptability and can thrive in a fast-paced start-up where tasks will vary and responsibilities may evolve.
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Self-Starter & Quick Learner: Works intuitively on tasks that drive the most value for a company operating in a fast-changing environment, comfortable rapidly solving problems and quickly turning around work tasks (and will complete projects in hours or days and not weeks or months).
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Collaborative Spirit & Optimism: Fosters a collaborative spirit within the small team, openly shares ideas and insights and understands and acts upon the “art of the possible”.
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Communicator: Excellent oral and written communication skills for proposal writing, summarization and reporting.
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Flexibility & Agility: Ability to work in changing environments common with early-stage companies and global product launches as well as being comfortable working in different time zones and/or odd hours until the job gets done (this is not a 9 to 5 position).
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Team & Customer Focused: The willingness and ability to contribute to all areas of a business to ensure “the job gets done” and to meet the needs of customers.
Compensation
RoBIM offers a comprehensive compensation package (salary + benefits + opportunities for equity) along with a strong learning environment and the opportunity to apply leading edge technologies to real-world problems.