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Project Administrator & Coordinator

Edmonton | Full Time | Hybrid

The Career Opportunity

RoBIM is seeking to hire a Project Administrator & Coordinator to join our team. This individual will be responsible for the smooth operation of business and administrative activities, coordinating internal projects, managing schedules, and ensuring project deliverables are completed on time and within budget. There will also be opportunities to grow into new operating roles within the company.

Reporting to the Chief Executive Officer, the Project Administrator & Coordinator will be responsible for:

  • Project, Partner & Team Coordination:

    • Set up, assist with planning and coordination of meetings while keeping project and meeting calendars up to date.

  • Operations Support & Management:

    • Ensure smooth day-to-day business functions taking on administration, content development, executive support and assisting with marketing and website content development.

  • Project Tracking:

    • Track company projects and break projects into tasks, create workflows, analyze risks, generate documentation and maintain compliance regulations.

  • Administrative Support:

    • Administrative duties related to company and project management and other tasks as directed.

About You

The Basics
You’re a fit for this role if you:

  • Are able to legally work in Canada.

  • You have the ability to travel to and from our fabrication facility in Nisku, Alberta.

  • Have a post-secondary degree complemented by relevant business work experience.

  • A track record with at least 2 - 3 years in a related role, demonstrating competence and growth.

  • Bonus points if you have knowledge and experience in any of the following areas:

    • Construction Fabrication

    • Robotic Fabrication

    • Architecture/Engineering (related to parametric design and/or robotic fabrication)

    • Robot Brand Familiarity (ABB is our current main robot provider)

The Specifics

Business Skills and Qualifications

  • Our ideal candidate brings to the organization:

    • Strong Organizational and Communication Skills: Effective written and oral communication skills are essential in this role.

    • Project Support & Administration Experience: A familiarity with working on technology development projects.

    • Startup/Scale Up Experience: While not mandatory, experience working in a fast- growing enterprise would be an asset.

    • Team Skills: Ability to work in a dynamic operating environment and especially with technical experts.

  • Opportunities for advancement:

    • RoBIM has rapid growth plans which will create substantial learning and career advancement opportunities for the successful candidate.

Non-Technical Skills

Our Company expects that following non-technical skills from all of our team members:

  • Mindset: Possesses a mindset and soft skills that align with our innovative and dynamic start-up mandate, including:

    • Creative Thinker, Maker-Mentality & Open-Minded: Ability to translate an idea into business reality by embracing a hands-on, systems thinking approach to problem-solving and actively participating in all aspects of development within our start-up environment.

    • Adaptability: Demonstrates flexibility and adaptability and thrive in a fast-paced start-up where tasks will vary and responsibilities may evolve.

    • Self-Starter & Quick Learner: Works intuitively on tasks that drive the most value for a company operating in a fast-changing environment, comfortable rapidly solving problems and quickly turning around work tasks (and will complete projects in hours or days and not weeks or months).

    • Collaborative Spirit & Optimism: Fosters a collaborative spirit within the small team, openly shares ideas and insights and understands and acts upon the “art of the possible”.

    • Communicator: Excellent oral and written communication skills for proposal writing, summarization and reporting.

  • Flexibility & Agility: Ability to work in changing environments common with early-stage companies and global product launches as well as being comfortable working in different time zones and/or odd hours until the job gets done (this is not a 9 to 5 position).

  • Team & Customer Focused: The willingness and ability to contribute to all areas of a business to ensure “the job gets done” and to meet the needs of customers.


RoBIM offers a comprehensive compensation package (salary + benefits + opportunities for equity) along with a strong learning environment and the opportunity to apply leading edge technologies to real-world problems.

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